Draft — Community Review

This form is a work in progress.

Still figuring out what's actually worth tracking in the field. Fields, structure, and terminology may change based on feedback.

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Tape Condition Report
Physical Inspection & Transfer Record
Tape Identification
Collection / Archive
Accession / Item No.
Date of Inspection
Format
Tape Stock / Label
Length / Runtime
Title / Content Description
Date of Original Recording (if known)
Original Recording Facility / Source
Physical Inspection
Inspect before loading. Check each item and note observations.
Mold / Fungal Notes
Physical Damage Notes
Risk Assessment
Based on physical inspection and known stock characteristics.
Risk Notes
Pre-Transfer Treatment
Treatment Required
Oven / Equipment Used
Temperature
Duration
Date Baked
Cool Time Before Playback
Treatment Notes
Transfer Setup
Playback Deck / Model
TBC / Frame Sync
Capture Device / Interface
Output Signal Type
Capture Codec
Capture Resolution
Sample Rate / Bit Depth (Audio)
Proc Amp — Video Level
Proc Amp — Chroma Level
Proc Amp — Hue / Setup
Color Bars / Tone Present at Head of Tape
Signal Observations During Playback
Click to select severity for each issue. Note timecodes for localized problems.
Issue Severity Notes / Timecode
Dropout
N
Mi
Mo
S
N/A
Head Clogging
N
Mi
Mo
S
N/A
Sticky Shed / Shedding
N
Mi
Mo
S
N/A
Tracking Instability
N
Mi
Mo
S
N/A
Time Base Error / Skew
N
Mi
Mo
S
N/A
Head Switching Noise
N
Mi
Mo
S
N/A
Chroma Noise
N
Mi
Mo
S
N/A
Dot Crawl / Cross-Color
N
Mi
Mo
S
N/A
Audio — Dropout / Distortion
N
Mi
Mo
S
N/A
Audio — HiFi vs. Linear Issues
N
Mi
Mo
S
N/A
Other
N
Mi
Mo
S
N/A
Playback / Capture Log
Date Operator Result Notes
Output Files
Preservation Master Filename
Storage Location / Path
File Size
Duration (HH:MM:SS)
Checksum (MD5 / SHA-256)
Access Copy Filename(s)
General Notes
Sign-Off
Technician / Archivist Name
Signature
Date Completed
analogfieldguide.com — Tape Condition Report (draft) Type to fill digitally, or print blank and fill by hand.